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About Us We’re Puetz Construction, a residential construction company based in southeastern Minnesota. We do roofing, siding, decks, windows/doors, and remodels — about $6M in revenue, 15 employees, growing steadily. We use QuickBooks Online for our books and JobNimbus as our CRM and project management system. Why We’re Hiring Bookkeeping currently flows through the owner, and that’s the wrong place for it. We’re building out a documented, well-run financial function that operates without owner involvement in the day-to-day. You’ll work directly with our Office Manager (who handles invoicing, collections, and bill payments) and our CPA. You’ll report into our Integrator. We have a clean, well-thought-out chart of accounts already in place. What You’ll Own Daily / Weekly – Enter incoming bills from vendors and subcontractors (high volume — material bills come in weekly). – Code transactions to the correct GL account, customer/job, and class. – Categorize bank and credit card feed transactions. – Flag any transaction where coding is unclear (we’d rather you ask than guess). – Manage the QBO ↔ JobNimbus integration review newly created items, remap to correct revenue/COGS accounts, prevent revenue from landing in catch-all accounts. Monthly – Reconcile all bank, credit card, and loan accounts. – Reconcile auto-created integration accounts to zero. – Standard month-end close including adjusting journal entries (depreciation, prepaids, accruals). – Produce monthly reporting package P&L, Balance Sheet, A/R Aging, A/P Aging, Job Costing report, Class P&L, Revenue by Trade. – Lock the period in QBO when complete Quarterly / Annual – Sales tax filing prep. – 1099 tracking and year-end issuance. – Coordinate with our CPA on quarterly tax estimates and year-end close. – Insurance audit support. Documentation Expectations Part of this engagement is producing written SOPs for the work you do. As you build your weekly and monthly workflow, we expect you to document it — what reports you pull, what rules you apply when coding transactions, how you handle the JobNimbus integration sync, what your monthly close checklist looks like. We provide a structured template; you produce the SOPs through working interviews with our Office Manager and review them with our Integrator. Goal any qualified bookkeeper could pick up your role tomorrow and run with it. Documentation is part of the role, not separate from it. Cleanup Project (First 60-90 Days) Before we get to clean ongoing work, there’s a defined cleanup project to get 2026 YTD reconciled and accurate. This includes resolving balances in catch-all accounts, addressing legacy items in the chart of accounts, and re-coding any transactions that landed in deprecated accounts. This is priced separately from the recurring engagement and has clear deliverables. Standards We Hold We value getting it right over getting it fast. We expect questions when something is ambiguous, not best-guesses. We’d rather have a transaction sit flagged for 24 hours while you clarify than see it land in the wrong account silently. Clean books mean zero balance in uncategorized accounts at month-end, all reconciliations done within 5 business days of month-end, all flagged items cleared within 7 days. If those standards sound like how you already work, we want to talk. What We’re Looking For – 5+ years of bookkeeping experience, with at least 2 years in QuickBooks Online. – Construction industry experience strongly preferred (not required, but you’ll move faster if you have it). – Experience with multi-entity bookkeeping a plus (we have related entities with intercompany transactions). – Comfortable with remote work, US-based, available during business hours for questions. – Strong written communication — most of our coordination happens via email, Slack, or scheduled calls. – Comfortable producing written SOPs as part of the engagement (we’ll work with you on format — but we expect documentation to be part of how you work). – QBO ProAdvisor certification a plus. – Experience with JobNimbus a strong plus. Engagement Details – Estimated 20-30 hours per month at steady state (heavier during cleanup phase and month-end close) – Hourly engagement, $30-$45/hr depending on experience. – 90-day evaluation checkpoint, then ongoing. – We’re hiring for the job, not the hours — quality and accuracy matter more than time efficiency. What Happens Next If this sounds like a fit, please include in your proposal (1) a brief description of your construction or trades bookkeeping experience, (2) which accounting and integration tools you’ve worked with, (3) one example of catching or preventing a coding error that could have caused a problem downstream. We’ll respond to every proposal that addresses these. Apply tot his job Apply To this Job