BambooHR
At arenaflex, we’re on a mission to revolutionize the way we work and live. As a leading innovator in the industry, we’re constantly pushing the boundaries of what’s possible. Our team is comprised of talented individuals who share a passion for excellence, creativity, and collaboration. We’re now seeking an experienced Data Entry Administrative Assistant to join our dynamic team in San Jose, CA.
**Job Summary:**
As a Data Entry Administrative Assistant at arenaflex, you’ll play a vital role in supporting our staff and projects by managing databases, maintaining an orderly filing system, and performing various administrative tasks. This is an exciting opportunity to join a forward-thinking organization that values innovation, teamwork, and continuous learning.
**Key Responsibilities:**
Manage databases and maintain an orderly filing system to ensure accurate and efficient data retrievalAssist Project Managers by building detailed databases for tracking purposesType and prepare correspondence, reports, and other documents as requiredPerform secretarial work, including answering phone calls, responding to emails, and handling mailManage outgoing mail and other miscellaneous tasks as assignedDevelop and maintain a high level of organization and prioritization to meet deadlines and project requirementsCollaborate with team members to achieve project goals and objectivesStay up-to-date with industry trends and best practices to continuously improve processes and procedures**Knowledge, Skills, and Abilities:**
Prepare, compile, and sort documents for data entryCheck source documents and completed work for accuracyVerify data and correct data where necessaryObtain further information for incomplete documentsUpdate data and delete unnecessary filesCombine and rearrange data from source documents where requiredEnter data from source documents into prescribed computer database, files, and formsScan documents into document management systems or databasesStore completed documents in designated locationsRespond to requests for information and access relevant filesPrint and organize information when requiredComply with data integrity and security policiesMaintain office equipment and stationery supplies**Education and Experience:**
High school diploma or GED1-2 years’ experience in an office setting preferred, but not requiredFormal computer training is an advantageProficient in Microsoft Office and other relevant computer applicationsAccurate keyboard skills and proven ability to enter data at the required speedKnowledge of correct spelling, grammar, and punctuationKnowledge of clerical and administrative proceduresAttention to detail and accuracy, including closely monitoring all aspects of the job and continually checking processes and tasksEffective communication skills, including the ability to listen and follow instructions correctly and good written communication skills, including the use of appropriate grammar and spellingAbility to work under pressure and maintain performance and work standards under stressEfficient work management, including planning, organizing, and prioritizingExcellent typing and keyboard skills**What We Offer:**
Competitive salary and benefits packageOpportunities for career growth and professional developmentCollaborative and dynamic work environmentRecognition and rewards for outstanding performanceAccess to cutting-edge technology and toolsFlexible work arrangements and work-life balanceComprehensive training and onboarding programOngoing support and mentorship from experienced colleagues**Work Environment and Company Culture:**
At arenaflex, we’re committed to creating a workplace that’s inclusive, diverse, and supportive. Our team is passionate about innovation, creativity, and collaboration, and we’re always looking for ways to improve and grow. We offer a range of benefits and perks, including:
Flexible work arrangements and work-life balanceComprehensive training and onboarding programOngoing support and mentorship from experienced colleaguesAccess to cutting-edge technology and toolsCollaborative and dynamic work environmentRecognition and rewards for outstanding performanceOpportunities for career growth and professional development**How to Apply:**
If you’re a motivated and detail-oriented individual with a passion for administrative work, we’d love to hear from you. Please submit your applicatio